Privacy Policy

Privacy Policy

This Privacy Policy describes how VERAQOR collects, uses, shares and secures the Personal Information (defined below) you provide. This Privacy Policy applies to data collected by VERAQOR through the Veraqor.com Web site, other webpages that we operate in which we post a direct link to this Privacy Policy, and Our software services delivered via the Veraqor Compliance Cloud solution as well as our Consulting services (each a “Veraqor Site”). It also describes the choices available to you regarding the use of, your access to, and how to update and correct your Personal Information. By voluntarily using a Veraqor Site and/or providing data or other information by or through a Veraqor Site, you (on behalf of yourself and/or the legal entity that you represent) are indicating your consent to this Privacy Policy and agree, on behalf of yourself and/or the legal entity that you represent) to be bound by its terms.

Collection of Data

Our site uses technologies of third-party partner to help us recognize your device and understand how you use our site(s) so that we can improve our services to reflect your interests and serve you advertisements about the [products and/or services] that are likely to be of more interest to you. Specifically, [NextRoll/these partners] collect information about your activity on our site(s) to enable us to:
  • measure and analyze traffic and browsing activity on our site(s);
  • show advertisements for our products and/or services to you on third-party sites;
  • measure and analyze the performance of our advertising campaigns;
  • We may share data, such as hashed email derived from emails or other online identifiers collected on our site(s) with [NextRoll/ our advertising partners]. This allows our partners to recognize and deliver you ads across devices and browsers. To read more about the technologies used by [NextRoll/our partner] and their cross device capabilities please refer to NextRoll’s Privacy Notice.
  • Use of the Veraqor products and services by Our customers
Our customers use the Veraqor Compliance Cloud and Consulting services to facilitate compliance with global laws, regulations and codes of conduct as well as enhance their business functions. In the case of individuals using the Veraqor products or services, VERAQOR collects information under the direction of Our customers acting on their behalf and has no direct relationship with the individuals whose personal information it processes. Our customers control and are responsible for correcting, deleting or updating information they have collected from you which is stored within the Veraqor Compliance Cloud solution. VERAQOR works with its customers to help them provide notice to their customers and end users concerning the purposes for which personal information is collected. The use of personal information collected through the Veraqor products and services is limited to the purpose of providing the products or service for which Our customers have engaged VERAQOR. If you are a customer or business partner of one of our customers and would no longer like your personal information processed or stored within the Veraqor products or services, please contact the customer that you interact with directly. We may transfer personal information to companies that help us provide our service. Transfers to subsequent third parties are covered by service agreements with our customers.

Information We Collect

This Privacy Policy describes how VERAQOR collects, uses, shares and secures the Personal Information (defined below) you provide. This Privacy Policy applies to data collected by VERAQOR through the Veraqor.com Web site, other webpages that we operate in which we post a direct link to this Privacy Policy, and Our software services delivered via the Veraqor Compliance Cloud solution as well as our Consulting services (each a “Veraqor Site”). It also describes the choices available to you regarding the use of, your access to, and how to update and correct your Personal Information. By voluntarily using a Veraqor Site and/or providing data or other information by or through a Veraqor Site, you (on behalf of yourself and/or the legal entity that you represent) are indicating your consent to this Privacy Policy and agree, on behalf of yourself and/or the legal entity that you represent) to be bound by its terms.

How We use information We collect

We use the information We collect only in compliance with this Privacy Policy. In addition to the uses identified elsewhere in this Privacy Policy, we may use your Personal Information in the following ways.

Newsletters

If you wish to subscribe to our educational resources, We will use your name and email address to send the resource to you. Out of respect for your privacy, We provide you with a way to unsubscribe. Please see the “Choice/Opt-out” section of this Privacy Policy.

Cookies

VERAQOR and our online marketing partners (including certain advertising and sales generation service providers) use technologies such as cookies or similar technologies to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual and aggregated basis. We use cookies to remember users’ settings (e.g. language preference), for authentication on the Veraqor products and to provide relevant information on our public websites. Users can control the use of cookies at the individual browser level. If you reject cookies, you may still use our website, but your ability to use some features or areas of our website may be limited.

Passive Collection

As is true of most websites, We gather certain information automatically and store it in log files. This information may include Internet protocol (“IP”) addresses, browser type, internet service provider (“ISP”), referring/exit pages, operating system, date/time stamp, and/or clickstream data. We may combine this passively collected log information with other information We collect about you. We do this to improve services We offer you (including the product experience), and to improve marketing, analytics, and site functionality.

IP Addresses

When you visit a Veraqor Site, VERAQOR collects your IP addresses to track and aggregate non-personal information. For example, VERAQOR uses IP addresses to monitor the regions from which customers and visitors navigate to a Veraqor Site. VERAQOR also collects IP addresses from customers when they log into the Veraqor’s Compliance products as part of Veraqor’s security features.

Links to Other Web Sites

A Veraqor Site may contain links to other web sites. VERAQOR is not responsible for the privacy practices or the content of such third-party web sites. The links from a Veraqor Site do not imply that VERAQOR endorses or has reviewed the third-party web sites. We suggest contacting the operators of those web sites directly for information regarding their privacy policies.

Veraqor Compliance Solution Registration

If you choose to invite others within your organization to register for access to a Veraqor product or a Veraqor Site, We will ask you for the other user’s name and email address. We will automatically send him/her a one-time email inviting him/her to visit a Veraqor Site. VERAQOR stores this information for the sole purpose of sending this one-time email and tracking the success of our referral program. Invited users may contact us at info@Veraqor.com to request that We remove this contact information from our database.

Adding a Participant to Register to a Webinar

If you choose to add a participant to register to a webinar, We will ask you for that person’s name, email, company name and job title. We will automatically send him/her a one-time email inviting him/her to register. VERAQOR stores this information for the sole purpose of sending this one-time email and tracking success of the registration. Invited users may contact us at info@Veraqor.com to request that We remove this contact information from our database.

Blogs/Forums/Chat Rooms/Bulletin Boards

If you use a blog, forum, chat room or bulletin board on a Veraqor Site (“Forum(s)”), you should be aware that any Personal Information you submit in a Forum can be read, collected, or used by other users of such Forums, and could be used to send you unsolicited messages. We are not responsible for the Personal Information you choose to submit in a Forum. To request removal of your Personal Information from our Forums, contact us at info@Veraqor.com.

Customer Testimonials

VERAQOR may post customer testimonials on a Veraqor Site, which may contain Personal Information. We obtain our customers’ consent prior to posting their testimonials. If you wish to update or delete your testimonial, contact us at info@Veraqor.com.

Legal basis for processing Personal Information (EE visitors only)

Our legal basis for collecting and using the Personal Information described above will depend on the Personal Information concerned and specific context in which we collect it. However, We will normally collect Personal Information from you only where we have your consent to do so, where we will need the personal information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information from you. If we ask you to provide Personal Information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your Personal Information is mandatory or not (as well as of the possible consequences if you do not provide your Personal Information). Similarly, if we collect and use your personal information in reliance on our legitimate interests (or those of any third party), we will make clear to you at the relevant time what those legitimate interests are.

Security

Personal information collected through a Veraqor Site is kept in a secure database and all reasonable precautions are taken to secure this personal information. However, no Internet or email transmission is ever fully secure or error free. In particular, email sent to or from a Veraqor Site may not be secure. Therefore, you should take special care in deciding what information you send to VERAQOR via email. Please keep this security limitation in mind when disclosing any personal information to VERAQOR via the Internet. The security of your personal information is important to us. When you enter sensitive information on our registration pages or order forms, We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once it is received. If you have any questions about the security of your personal information, you can contact us at info@Veraqor.com.

Service Providers and Onward Transfer

VERAQOR may transfer personal information that we collect under the direction of our customers to companies that help us provide our service. Transfers to these third parties are covered by the provisions in this Privacy Policy and in the service agreements We have with our customers.

Customer Data

VERAQOR customers and its end users may electronically submit data or information to the Veraqor Compliance products or Consulting services for hosting and processing purposes (“Customer Data”). VERAQOR will not review, share, distribute, or reference any such Customer Data except as provided in the Veraqor Subscription Agreement, including related schedules and appendices, or as may be required by law. In accordance with the Veraqor Subscription Agreement, VERAQOR may access Customer Data only for the purpose of providing the Veraqor services, preventing or addressing service or technical problems, at a VERAQOR customer’s request in connection with customer support matters, or as may be required by law.

Schedule Notices and Alert Emails; Choice/Opt-out

Based on written selections you make once you initiate use of the Veraqor Compliance Cloud solution or our Consulting services, you may receive schedule email notices generated by the Veraqor Compliance Cloud (such as dashboards, reports or key performance indicators) or related to solution operations (e.g. including maintenance announcements) and special alert email communications describing system updates and status. If you no longer wish to receive our emails, newsletters or other communications (including scheduled solution notifications or special alert emails), you may unsubscribe at any time by using the unsubscribe link located at the bottom of such communication or by sending us an email at info@Veraqor.com.

Retention of Personal Information

How long We keep information We collect about you depends on the type of information. as described in further detail below. After such time, We will either delete or anonymize your information or, if this is not possible, then We will securely store your information and isolate it from any further use until deletion is possible. We retain Personal Information that you provide to us where We have an ongoing legitimate business need to do so (for example, as long as is required in order to contact you about the Veraqor Compliance products, or as needed to comply with our legal obligations, resolve disputes and enforce our agreements). When We have no ongoing legitimate business need to process your Personal Information, We securely delete the information or anonymize it or, if this is not possible, then We will securely store your Personal Information and isolate it from any further processing until deletion is possible. We will delete this information from the servers at an earlier date if you so request, as described in “To Unsubscribe from Our Communications” below. If you have elected to receive marketing communications from us, We retain information about your marketing preferences for a reasonable period of time from the date you last expressed interest in our content, products, or services, such as when you last opened an email from us or ceased using your Veraqor Site account. We retain information derived from cookies and other tracking technologies for a reasonable period of time from the date such information was created.